PC Minutes 31st July 2025

PARISH COUNCIL MEETING Thursday 31^st July 2025, 7:30pm

in the Village Hall

Councillors Present:        Lysette Nicholls (Chair) (LN)

Caroline Auger (CA)

Caroline Gane (CG)

Donald Urquhart (DU)

Jacqui Napier-Munn (JNM)

Peter Grant (PG)

David Auger (Clerk) (DA)

Attendees                          16 Parishioners

AGENDA

1. Apologies and Councillors and not present. Introduction to the conduct of meeting – apologies received from Cllr Carl Rylett and Cllr Dan Levey, no response from our other councillor.

2. Declarations of Interest – none

3. To approve the minutes of the previous meeting as being a true record of the proceedings – a copy having been circulated in advance to the Councillors – approved unanimously, proposed CG, seconded JNM.

4. Opportunity for any parishioner to raise a matter of concern. This will not normally be minuted fully but issues that are raised and which the PC consider need to be looked at will be noted in the minutes and appear on next agenda. This is the only part of the meeting where members of the public are permitted to speak which will be limited in time and the Chair will determine how long each member of the public may speak for and each person shall not exceed three minutes. – a parishioner reported a smell coming from Thames Water treatment work in Lymbrook Close, there is currently no flow in the Lymbrook, and there is discharge by manhole cover. CG & RSW to take on water testing, LN thanked RM for her efforts.

5. Finance and payments to approve – (see appendix 1) approved, proposed CG seconded JNM

6. Updates and reports and / or info.

• Traffic Calming Update – SID repaired, received back, data downloaded and now back in use. Was reset incorrectly with speed limit which will be corrected

• Shore’s Green Update – can’t do a site visit, H&S issue. Ask for mobile no. to call on weekends for when traffic lights fail.

• Conservation Area – final draft amendments by WODC have sent to be updated on the core document so we can progress to submission one completed, document will be submitted within 2 weeks, then to planning with WODC.

• Flooding – council have cleaned pipes, LN to start writing to landowners in August – early September to remind them of their duties in clearing ditches.

• Village Security Plans – nothing to report

• Playground – RoSPA safety report and invoice received.

• Local Plan / Neighbourhood Plan – Local Planning Policy Consultation closing date 6th August – LN read draft SLHCPC to the meeting – submission approved, proposed DU seconded CA, carried unanimously.

• Twelve Acre Farm Solar Farm – nothing to report

• Barnard Gate Consultation – Safety Improvement – proposed temporary barrier to prevent right turns at the junction for 18 months to collect data – disappointing that this only temporary which the Parish Council agreed with – there will be monitoring to see if there will be less accidents. Unanimously passed in support of this even though it is only temporary.

7. Review of actions or discussions from last meeting – biodiversity survey, quote received to look at wildlife, fauna and flora, start in spring and then later in the year (no capacity before then), survey habitat and wildlife corridors, then survey other seasons, – try to engage children maybe as part of school project, i-spy sheets to fill in etc.

8. Planning applications – none

9. Opportunity for any County Councillor and / or District Councillor to update the Parish Council on any matter of relevance or concern –

• Defibrillator running out of warranty, new ones cost £1000+, needs to be serviced annually, grants are available, pads need replacing at end of year, possibly get another one for (say) playing field.
• Thames water flush out pipes every 6 weeks and use we believe 50,000 gallons of water and discharge onto adjacent land, concerned over the amount of water used when we are currently in hosepipe ban! LN to write to Thames Water.
• Cogges Trust charity need a volunteer to replace the late DP, NB volunteered.
• Dentist near me, is an organisation that offer info on which dentists take NHS patients, share their link on website.
• Smoke free zone consultation, share on website.
• Oxford City Council trying to get support for a single Unitary Authority in Local Government re-organisation, this could mean we could get included in Oxford City housing supply allocation! Decided not to respond.
• Need to keep reporting potholes, if they are not repaired after a certain time they drop off the list!

10. Date of next Parish Council Meeting Thursday 25^th September 2025 7:30pm (Parish Council meetings are generally the last Thursday of the month unless notified otherwise).

11. Points of information –

SLHCPC

17^th August 2025

Appendix 1

Schedule of payments since last PC Meeting